CREATING A VENDOR (pAYEE) IN BUSINESS CENTRAL

Before creating a New Payee, be sure to check under both the Contacts and Donors sections to see if you already have the contact/donor in your system. If so, jump to Section 2 to create a vendor from an existing contact.

Section one: creating a new vendor

Once in the Payees section, Select +New from the Payee screen.



When prompted to choose a template for your new vendor, we recommend using the “Business-to-Business Vendor” when creating an Accounts Payable (AP) vendor.

The new Vendor card will auto-populate an assigned number (No.) The rest of the General information will need to be entered manually. Note: The name is how this vendor will be printed on checks and in reports.


In the Invoicing section, click the Show More button to the far right of the Invoicing header. The Vendor Posting Group tells the accounting system which payable account to use by default for transactions processed for this payee.





You may also want to select a preferred payment method code for this vendor. Select an option from the existing payment method codes or you can opt to leave this value blank. If the vendor has standard payment terms, you can choose from the payment terms. This will auto populate due dates on invoices that you create for this payee. If this vendor should receive a 1099, you will likely want to choose the 1099 code that you’ll use by default. Once completed, this payee is ready to be used for purchase invoices &/or Journal entries.
 

section two: creating a vendor record from an existing contact

You will need to change the “Type” to Company



Then, click on More options > Actions > Functions > Create as > Vendor.




You then choose the Vendor template, the Business-to-Business template being the recommended template to use