v. 2.2 ; 05/11/23
WHAT IS GOVERIFY?
GOverify is a function of akoyaGO that verifies an organization’s tax status against IRS Publication 78. This check runs when you enter the organization’s EIN number in the constituent record. GOverify has its own tab in the constituent form.
When the GOverify service runs, fields are updated on the Constituent record in the GOverify tab indicating whether the organization is a verified nonprofit according to IRS Publication 78.
If the organization is found in IRS Publication 78, address information is also updated on the GOverify tab.
A verified constituent will look like this:
There will also be a GOverify record created every time GOverify runs. You can find these in the Tax Exemption section of the GOverify tab.
GOverify fields will be locked and automatically updated with the information from the most recent GOverify record. Removing the Tax ID will clear out the GOverify summary.
COMMON FIELDS THAT APPEAR WITH GOVERIFY
- Tax Status – If an organization is eligible to receive grants for another reason, another value can be manually selected.
- Verified Nonprofit: If the organization is a verified nonprofit and the Foundation Status code is PC, this field will show “Verified Nonprofit”. For Canadian organizations, this status is set when the Charity Status = Registered. This value will be set programmatically according to the data in Publication 78.
- Church: If the organization is tax exempt because it is a church, users should manually select this option.
- Government Agency: If the organization is tax exempt because it is a government agency, users should manually select this option.
- Political Organization: If the organization is tax exempt because it is a political organization, users should manually select this option.
- REVOKED: The tax status will be set to REVOKED if the organization has had its nonprofit status revoked by the IRS or if there is a revocation type defined by the CRA. This value will be set programmatically according to the data in Publication 78.
- Ineligible: If the organization is not eligible for tax exemption, users should select this option.
- Tax Exempt (Not Nonprofit): This status is for organization that are in the tax exemption list, but are not nonprofit organizations. It will be set when the Foundation Status Code returns no information (N/A). This value will be set programmatically according to the data in Publication 78.
- GOverify Exempt – This field will default to No. If you select Yes, GOverify will not run for that record, and no fields will auto populate. This is useful for vendor records that may have EIN numbers for 1099 purposes and not tax verification purposes.
- Foundation Status Code – The code provided by the foundation on part XV of the 990PF
- Pub 78 Organization Name – Name listed in IRS Publication 78 for the provided EIN/Tax ID
- Deductibility Status – Reason for deductibility or a statement that the organization is not listed in IRS Publication 78
- IRS BMF Subsection – The subsection codes listed in the Business Master File for this EIN/Tax ID
- Tax ID – organization’s tax ID or Business Number (if Canadian)
- IRS/CRA Link – If Canadian, this link will direct to the specific organization’s CRA page, and if US, the link will direct to the general IRS tax exempt organization search.
Important: an organization will still be verified if the organization name found in Publication 78 or CRA doesn't match the Constituent name.
Tax Exemption section:
- Date Exemption Checked – the last day that GOverify ran for that EIN
- GOverify History – List of GOverify runs
INSIDE THE GOVERIFY RECORD
Double clicking on a GOverify record will open the record so you can see the information that was collected on that day. In the GOverify record, you have a summary tab, an IRS tab for US organizations, a CRA tab for Canadian organizations, and an address tab for the organization’s address.
In the IRS Details tab, you will find a section with BMF information and another with Pub 78 information. All these fields will be locked.
The CRA details tab contains CRA information like Effective Date of Status, Charity Type, and Category. These fields will also be locked.
WHEN DOES GOVERIFY RUN?
- On save when an EIN/Tax ID value is added to a Constituent record
- A Constituent record is active, has a Tax ID and Date Exemption Checked that is more than one year old
- A new Request record is created where the Payee (Constituent) has a Tax ID and the Date Exemption Checked is more than five days ago or is blank
- Thirty days prior to the Est. Pay Date for Payments when the Payee (Constituent) has a Tax ID. (If a Payment is created and the Est. Pay Date is within 30 days, the verification will run immediately.)
- You can manually run GOverify by clicking GOverify in the toolbar in the Constituent record.
OTHER AREAS WHERE GOVERIFY INFO CAN BE FOUND
GOverify information can also be found in Request and Request Payment records.
Additionally, each time GOverify runs, it will make a timeline entry in the constituent record that include a PDF of the Charity Status Report.
If a constituent's tax status is null, revoked, or not checked in the last 30 days, a banner will appear in the constituent record, request record, and payment record alerting you to the fact that the tax status is not verified or has not been verified in the last 30 days. NOTE: When you run GOverify on an organization and the Tax Status comes back as "REVOKED" on the GOverify record, the "Tax Status" field on the Constituent record will NOT change to "REVOKED." Best practice is to review the IRS information to confirm the tax status of the organization. Once reviewed, manually change the "Tax Status" on the constituent record to "REVOKED."
For-profit constituents should be marked as GOverify Exempt. This will prevent the banner from appearing on records where it does not apply.
If you run GOverify on an organization that is not active according to Publication 78, all fields in the GOverify record will be null except for Constituent, Tax ID, Date Exemption Checked, and the Verification Note will read, “Not active according to Publication 78”.
This Constituent will be considered Not Verified and will still get the banner at the top of the record.
You can run GOverify in bulk by selecting constituent records from any constituent view and clicking GOverify in the toolbar.
If you are running GOverify on more than 10 records at a time, you will need to stay on the page until the process is finished or else you will interrupt the process and it will fail. This may take a few minutes. You will see the following messages:
Click OK to proceed. Your screen will show the progress as it runs.
And when it is done you will see a message, too.