Revised 11-06-2025

Adding a new fund in akoyago

Before creating a new fund, verify that the fund does not already exist. Do this by searching for the fund's name in the Dataverse search. You can also search the All Funds System View, which can be accessed in the Funds table in the Fund Management area. This System View will show both Active and Inactive Funds. 

After verifying that the fund does not already exist, click the New button in the toolbar. 

Enter all data related to the the new fund. (See definitions of fund fields below.) Click the Save button in the toolbar when you’ve completed your changes to create the record.
*Please note you do not need to manually assign a Fund Code and one will be auto-assigned upon saving. In akoyaGO, funds are not grouped by their number; instead, use the Fund Class and Fund Type fields.

After entering all data in all fields within the Fund form, you will add DT Account(s) for this fund. Click the three dots and choose + New DT Account at the top of the DT Account Subgrid found in the bottom corner of the fund record:

Add 1 or more DT Accounts for this fund. 

DT Start date should always be filled in with the earliest date this fund has activity. If a new install, this is the date you went live in accounting. If a new fund, this is the earliest gift date. See DT Account Subgrid section below for more information.  

*Be sure all DT percentages total to 100% for this fund. If they do not, you will receive an error when trying to fiscally transfer a payment or gift payment, including this fund.

 

• Fund Code: Fund number; this auto-generated and required for all funds.

• Fund Name: How the fund is referred to internally; required for all funds.

• Parent: Another fund from which this fund originated. This field is informational only and does not impact reporting or fund calculations. 

• Formal Fund Name: How the fund is referred to externally. This is the name that will appear on checks and reports. A business rule exists on this form to default the Formal Fund Name from the "Fund Name" if blank. This is because Formal Fund Name is used in several processes in akoyaGO and the field must contain data for these processes to run. You may edit the Formal Fund Name as needed.

• Fund Group: Indicates that the fund is part of a group of funds for reporting or financial purposes. For more information on Fund Groups, see the Fund Groups KA.

• Fund Anonymity: Indicates if the fund is anonymous in any capacity.

• Department: Department is a segment of the foundation; often used for tracking affiliates or supporting organizations.

• Endowed: If checked, signifies the fund is endowed and maintains a separate non-spendable and spendable net asset balance.

• Fund Type: Used for categorization, especially in reporting.

• Fund Class: Used for categorization, especially in reporting.

Endowed, Fund Type, and Fund Class can be edited after fund creation; however, please note that these changes will update all applicable financial data for that fund for all time.

godonate fund Fields

The following fields are only for organizations utilizing GOdonate.

• Enabled: If yes, this fund is enabled for giving in GOdonate.
• Title Slug: Optional. Used for simplifying URLs to specific funds.gofund fund fields

gofund fund fields

 

The following fields are only for organizations utilizing GOfund.

• Ignore Spendable Limit: When on, GOfund users with the necessary permissions will be able to recommend a grant that exceeds the fund's spendable amount.
• GOfund Spendable: Calculated field. This is the value in the Spendable field, minus the value in the Requests Pending field, minus any GOfund recommendations with a Request Status of Pending.
• Total Uncommitted Net Assets: Calculated field. This is the value of the Total Assets field, minus the value in the Requests Pending field, minus any GOfund recommendations with a Request Status of Pending.
• Hide Spendable Balance in GOfund: If yes, the fund's spendable balance will be hidden from the GOfund Fund Summary.
• Fund Statement Format: Choose from the list. Fund Statement Formats MUST be created in Business Central. This selection dictates the format that users will see in GOfund.

Fund management Fields

 

• Primary Fund Donor: This is an optional field, but it is recommended. If this fund has a Primary Donor, select them from the list. A Donor record must exist, or you can create a new one directly from this field by utilizing the Donor Quick Create Form.
• Foundation Staff Contact: If this fund has a specific staff person responsible for this fund, you can list them here. This is a lookup field to akoyaGO users. For organizations that use GOfund, the Foundation Staff Contact will show in GOfund as the person to be contacted with questions related to this fund.
• Handling Note: This field can be used to track additional important information about this fund that users will need to be periodically reminded of. The handling note will pop up when the fund is selected for related records, and it will display as a banner in the Gift or Request Payment records where the fund is used.

Please note as of October 2025, Primary Fund Contact is a deprecated field. If you previously utilized this field to list a related CONTACT to the fund, this field can continue to be utilized - but it is akoyaGO best practice to only list the Primary Fund Donor (which will have a related Primary Contact.) 

Fund financial Fields

 

The Fund Form contains several fields that impact financial processes:

• Alternate JIA Fund: Alternate fund to receive joint investment allocation based on fund's balance in the pool(s).

• Exclude from JIA: Check the box if this fund should not receive allocated investment earnings despite having a balance in the pool(s).

• Alternate Fund Fee Fund: Alternate fund to receive administrative fee in place of fund.

• Fee Percent: A percentage used to calculate the administrative fee for this fund. Not required if fund fee formula based on fund designation is in use.

• Fee Amount: An amount used as the administrative fee for this fund. Not required if fund fee formula based on fund designation is in use.

• Hide Spendable Balance in GOfund: If marked as "Yes" this fund's spendable balance should be hidden in GOfund on the Fund Summary.

• Ignore Spendable Limit: When toggled on, allow users to recommend a grant in GOfund even if it would exceed their current available to spend.

• Alternate Spendable Fund: Alternate fund to receive spendable allocation

• Spend Percent: A percentage used to calculate the spendable amount allotted to this fund. Not required if spendable formula based on fund designation is in use.

• Spendable Amount: An amount used as the spendable amount allotted to this fund. Not required if spendable formula based on fund designation is in use.

• DT Account Subgrid: Directs the fund’s assets to its specific Joint Investment Income Allocation pool(s)/ or other asset account. This is REQUIRED for autobalance. See section below.

Fund Detail Fields

 

• Fund Instrument: Dropdown selection for fund instrument

• Established: Date the fund was established

• Date Retired: Date the fund was retired or closed

• Initial Amount: Currency field that indicates initial value of the gift that established the fund

• Succession Plan: Note to capture succession plan noted for fund

• Restricted Through: Date through which the fund is restricted

DT Account Subgrid

 

The Fund Form displays a subgrid for “DT Accounts” (investment pools/asset accounts in which the fund participates). To enlarge the subgrid, click on the 3 dots, see associated records.

 

     

 

 

 

Read more on DT Accounts.

 

Steps in Business Central to complete on setup of a new fund

 

After creating a new fund in akoyaGO CRM, you must update Business Central Reports to reflect this change. For more information, reference the Auto Generate akoayGO Financial Report Knowledge Article.