Bank Deposits
Create A New Bank Deposit
1. In Business Central, choose +Deposit from the Actions menu.
2. A list of open, unposted deposit batches will be displayed (frequently empty). To start a new deposit select +New.
3. Select more options (...) on the Bank Account No. field, choose the bank account that will receive the debit, and then OK.
4. Enter the total being deposited into the Bank Account (red) and the day the deposit took place (green). Enable the Post as Lump Sum (blue) if there should be a single debit to the Bank Account for all revenue being deposited: frequently used when recording real world deposits of checks and cash. Disabling Post as Lump Sum will create multiple debits to the bank account: useful for posting electronic deposits that show as separate lines on a bank account reconciliation.
5. Select Prepare>Suggest Undeposited Funds (red). Alternatively, use the Transfer All Deposited Funds function (green) to add all undeposited items to the deposit batch.
6. Select an item to be deposited. To select multiple items choose More Options>Select More. Highlight all the items to be added to the deposit batch and then OK.
7. The items will be added and displayed in the deposit batch. Confirm the Total Deposit Lines match the Total Deposit Amount (red) and the difference is zero (green).
8. If the difference is zero, post the deposit by choosing Posting and then either Post or Post and Print.
9. Confirm the posting of the deposit by selecting Yes.
10. The posted bank deposit will be displayed. Select back to navigate to the list of deposit batches.
Undo Posted Deposit
Posted Bank Deposits can be reversed using the “Undo” function. This will only be possible for unreconciled deposits. All items in the deposit will be re-added to the undeposited funds list.
1. Select the global search in the upper right-hand corner (magnifying glass icon) and search for and select “Posted Bank Deposits.” There is also option for “Posted Deposits”; this is a deprecated function and should not be used.
2. Select the Deposit Number to open the deposit. Use sorting and filtering to help locate the correct deposit.
3. Choose Bank Deposit>Undo Posting.
4. Confirm the reversal of the deposit by choose Yes.
5. A preview appears displaying all entries about to be reversed. Choose Reverse or Reverse and Print to reverse.
6. To confirm the reversal choose Yes.
7. A prompt confirms the deposit is reversed. The Posted Bank Deposit has a status of Reversed (list may need to be refreshed in order for the flag to show accurately).