Revised 5/4/2026

An Interfund Grant can be used to transfer money between two funds. An Interfund will include a Granting Fund and a Gift Fund. A Request and Request Payment will be created from the Granting Fund, and a Gift and Gift Payment will be created to the Gift Fund. 

For more information on Accounting Settings, reference the akoyaGO with Accounting - Accounting Settings KA.

  Creating and Processing an Interfund

You can access the Interfund Grants table from the Fund Management, Grants Management, or Donor Management areas of akoyaGO. 

 

Create a New Interfund Grant

Click on +New from the Interfund Grants table or click the + in the top ribbon to quick-create an interfund record. The quick-create method allows you to create an interfund grant record but cannot look to Accounting Settings to auto-fill Grantee, Grant Function, etc. If Grantee contains data, Grant Title is set to: Grant to [Grantee]. Otherwise, Grant Title is set to: Grant to [Gift Fund Formal Fund Name].

On save of the Interfund Grant, if Payor contains Data and Donor does not, Donor will match Payor.

Best practice is to use the quick create form to fill in the required fields, and to use the business process flow on the record to process and send to accounting. Any Interfund default accounts determined in your accounting settings will auto-populate the relevant fields on the Interfund Quick Create form. 

This opens a new Interfund Grant data entry form. The form will autofill with account information based on the Accounting Settings in your system. However, you are able to update the fields if any data points need to be different. However, interfund grant records cannot be altered after Send to Accounting. If you need to make an adjustment after Send to Accounting, please see the instructions for Reversing/Adjusting Interfunds.

​​​Send to Accounting

Click the Send to Accounting button in the upper toolbar. If successful, the Payment Status will show as Paid. If not successful, the Payment Status will show as Error, and there may be additional details to help you troubleshoot in the Payment Status Message field. 

After Send to Accounting, the grant, grant payment, gift, and gift payment are created. And a series of entries takes place in the G/L – the word ‘Interfund’ is noted in multiple places (Document No., Gift/Request, Payment No.), so they are easy to find with a filter. The payment will travel through Business Central as such:

1. The transfer amount will go into and out of the Accounts Payable account you listed in Accounting Settings 
2. The transfer amount will be recorded in and out of the Accounts Receivable account listed in Accounting Settings.
3. You will see a Debit to the Expense Account and Fund you indicated in the Grant information and a Credit to the Gift Account and Fund you indicated in the Gift information.

Once the transactions are processed in accounting, information will be written back to the Payment Status field in Interfund Grants.

A workflow exists that will convert a Request Payment into an Interfund Grant. You will run the workflow from the Request Payment record.

Please note, you need to run this workflow before the Request Payment is sent to accounting. If it has already been sent to accounting, the workflow will not process properly.

1. Choose the payment you’d like to convert from the Payments and Requirements table, then choose Flow from the Request Payment record toolbar:


2. Select Run Workflow “Convert to Interfund Grant”:
 

3. A popup will appear to confirm that you want to run the workflow, click OK. The workflow will run in the background to create an Interfund Grant record and pull in all the information from the Payment record. From there, you can follow the business process flow across the top to process the Interfund Grant as described above.