Revised 8/21/2026

An Interfund Grant can transfer money between two funds. An Interfund Grant will include a Grant Fund (From) and a Gift Fund (To).

When an Interfund is sent to accounting, a Request and Request Payment will be created from the Granting Fund, and a Gift and Gift Payment will be created to the Gift Fund. 

• Accounting Settings
• Create Interfund
• Process Interfund
• Actions Upon Send to Accounting
• Void/Adjust Interfund
• Convert to Interfund Grant

  Create Interfund

You can access the Interfund Grants table from the Fund Management, Grants Management, or Donor Management areas of akoyaGO. 

 

Click on +New from the Interfund Grants table to open the full Interfund form, or click the + in the top ribbon to use the Interfund Quick Create form.

Any Interfund default accounts and functions determined in Accounting Settings will auto-populate the relevant fields both on the Interfund Quick Create form and Interfund form. Make any changes as needed.

Summary

Set the granting fund, receiving fund, amount, and Interfund Date. Optionally, set a Grant Recommender if this Interfund is being made at the request of a fundholder. Grant Recommender will fill in automatically for Interfunds created through GOfund as the GOfund user recommending the Interfund.

Please note the Gift Account will not fill in until the Gift Fund (labeled To what fund? on the Quick Create Form) is set, as the appropriate revenue account will populate based on the endowed status of the receiving fund.

Grant Information

This section includes fields that will impact the Request and Request Payment that will be created. All fields in this section are optional except for Grant Account. 

The following fields can be manually set or you can choose to leave them blank for defaults to populate:

Grant Title if left blank and Grantee contains data, Grant Title is set to: Grant to [Grantee]. Otherwise, Grant Title is set to: Grant to [Gift Fund Formal Fund Name].

Grant Memo: if left blank, defaults to the Grant Title. This is used as the GL Memo on the Request Payment and set as the Memo value in the General Ledger.

Grant Description: if left blank, defaults to "Interfund Grant." This sets the description for the Interfund Grant Expense line in the General Ledger. 

Gift Information
This section includes fields that will impact the Gift and Gift Payment that will be created. All fields in this section are optional except for Gift Account. 
 

The following fields can be manually set or you can choose to leave them blank for defaults to populate:

Donor: Can be set to soft credit a Donor; this will increase the Donor's Total Commitment. If left blank, Donor will match Payor.

Gift Formal Acknowledgment: if left blank, defaults to the name of Granting Fund. This is used as the Formal Acknowledgment on the Gift record and is set as the Memo in the General Ledger. 

Gift Description: if left blank, defaults to "Interfund Grant." This sets as the description for the Interfund Gift Revenue line in the General Ledger. 

Though Payee/Payor is not shown on the Quick Create form, it will populate on the Interfund based on the default Interfund Payee/Payor set in Accounting Settings. The Interfund Payee/Payor is the donor that will receive accounting credit for interfund grant and gift payments. Because no funds are being distributed or received, set this to your Foundation's donor record. 

Here is an example of an Interfund being entered via the Quick Create form:

Here is an example of an Interfund being entered via the full Interfund form: 

Both methods are supported, but the Interfund Quick Create form can be easier to use. 

After the Interfund record has been created, review to confirm all information is correct before sending to accounting. Once the Send to Accounting button is pushed, fields on the interfund will lock and the Interfund will need to be voided/adjusted to make any other needed changes.

When you are ready to send the Interfund to accounting, click the Send to Accounting button in the upper toolbar.

You can do this from an individual Interfund record:

Or in bulk from a view (such as Interfunds to Send to Accounting):

If successful, the Payment Status will be set as Paid. If not successful, the Payment Status will show as Error, and the Payment Status Message field may include additional details to help you troubleshoot. 

After sending to accounting, the Request, Request Payment, Gift, and Gift Payment are created. These records do not need to be processed individually. 

You can access these records directly from the Interfund record:

The Request is created with a Request Status of Approved. It does not need to be processed individually: 

The same is true for the Gift Payment and Request Payment. These records are created with a Payment Status of Interfund, so they will not appear in the Send to Accounting System Views. Like the Request, these records are already processed.

For example, here is a Gift Payment created when the Interfund was sent to accounting. Notice how the Payment Status = Interfund.

Upon sending to accounting, two lines are created in the General Ledger – a Debit to the Expense Account and Fund indicated in the Grant information, and a Credit to the Gift Account and Fund indicated in the Gift information. In the G/L, the word ‘Interfund’ is noted in multiple places (Document No., Gift/Request, Payment No.), so they are easy to find with a filter.

Lastly, upon sending to accounting, fields on the interfund grant become locked to protect accounting accuracy. If an interfund needs to be corrected after sending to accounting, you will need to void or adjust. 

To void or adjust an Interfund, navigate to the record and choose Reverse/Adjust:

If voiding, select the Reversal Date and click Save and Close:

The Interfund and related Request Payment/Gift Payment will be updated to Payment Status = Reversed and the reversal lines will be written in the General Ledger:

If adjusting, enter the Adjustment information and click Save and Close

The original Interfund will be reversed, and a new Interfund will be automatically sent to accounting:

The original Interfund will have a Payment Status of Reversed. 

If a Request is created/approved that should instead be an Interfund, a workflow can be used to convert a Request Payment to an Interfund Grant. You can run the workflow from the Request Payment record. 

Please note, you need to run this workflow before the Request Payment is sent to accounting. If it has already been sent to accounting, the workflow will not process properly.

1. Choose the payment you’d like to convert from the Payments and Requirements table, then choose Flow from the Request Payment record toolbar:


2. Select Run Workflow “Convert to Interfund Grant”:
 

3. A pop-up will appear to confirm that you want to run the workflow; click OK. The workflow will run in the background to create an Interfund Grant record and pull in all the information from the Payment record. 

This process will:

• Add a note to the payment timeline stating it was converted to interfund
• Deactivate the payment
• Add a note to the request timeline stating it was converted to interfund
• Mark the Request's special request status "canceled"