Revised 5/14/2026

An Interfund Grant can be used to transfer money between two funds. An Interfund will include a Grant Fund (From) and a Gift Fund (To).

When an Interfund is sent to accounting, a Request and Request Payment will be created from the Granting Fund, and a Gift and Gift Payment will be created to the Gift Fund. 

• Accounting Settings
• Create Interfund
• Process Interfund
• Actions Upon Send to Accounting
• Void/Adjust Interfund
• Convert to Interfund Grant

  Create Interfund

You can access the Interfund Grants table from the Fund Management, Grants Management, or Donor Management areas of akoyaGO. 

 

Click on +New from the Interfund Grants table to open the full Interfund form, or click the + in the top ribbon to use the Interfund Quick Create form.

Any Interfund default accounts and functions determined in Accounting Settings will auto-populate the relevant fields both on the Interfund Quick Create form and Interfund form. Make any changes as needed.

Please note the Gift Account will not fill in until the Gift Fund (labeled To what fund? on the Quick Create Form) is set, as the appropriate revenue account will populate based on the endowed status of the receiving fund.

A Grant Title can be manually set, or you can choose to leave this field blank and a default will populate. If Grantee contains data, Grant Title is set to: Grant to [Grantee].. Otherwise, Grant Title is set to: Grant to [Gift Fund Formal Fund Name].

Though Payee/Payor is not shown on the Quick Create form, it will populate on the Interfund based on the default Interfund Payee/Payor set in Accounting Settings. The Interfund Payee/Payor is the donor that will receive accounting credit for interfund grant and gift payments. Because no funds are actually being distributed or received, this should be set to your Foundation's donor record. 

On save of the Interfund, if Payor contains data and Donor does not, Donor will match Payor.

Here is an example of an Interfund being entered via the Quick Create form:

Here is an example of an Interfund being entered via the full Interfund form: 

Both methods are supported, but the Interfund Quick Create form can be easier to use. 

After the Interfund record has been created, review to confirm all information is correct before sending to accounting. Once the Send to Accounting button is pushed, fields on the interfund will lock and the Interfund will need to be voided/adjusted to make any other needed changes.

When you are ready to send the Interfund to accounting, click the Send to Accounting button in the upper toolbar.

You can do this from an individual Interfund record:

Or in bulk from a view (such as Interfunds to Send to Accounting):

If successful, the Payment Status will set as Paid. If not successful, the Payment Status will show as Error, and there may be additional details to help you troubleshoot in the Payment Status Message field. 

After sending to accounting, the Request, Request Payment, Gift, and Gift Payment are created. These records do not need to be processed individually. 

You can access these records directly from the Interfund record:

The Request is created with a Request Status of Approved. It does not need to be processed individually: 

The same is true for the Gift Payment and Request Payment. These records are created with a Payment Status of Interfund, so they will not appear in the Send to Accounting System Views. Like the Request, these records are already processed.

For example, here is a Gift Payment created when the Interfund was sent to accounting. Notice how the Payment Status = Interfund.

Upon sending to accounting, two lines are created in the General Ledger – a Debit to the Expense Account and Fund indicated in the Grant information, and a Credit to the Gift Account and Fund indicated in the Gift information. In the G/L, the word ‘Interfund’ is noted in multiple places (Document No., Gift/Request, Payment No.), so they are easy to find with a filter.

Lastly, upon sending to accounting, fields on the interfund grant becomes locked to protect accounting accuracy. If an interfund needs to be corrected after sending to accounting, you will need to void or adjust. 

To void or adjust an Interfund, navigate to the record and choose Reverse/Adjust:

If voiding, select the Reversal Date and click Save and Close:

The Interfund and related Request Payment/Gift Payment will be updated to Payment Status = Reversed and the reversal lines will be written in the General Ledger:

If adjusting, enter the Adjustment information and click Save and Close

The original Interfund will be reversed and a new Interfund will be automatically sent to accounting:

The original Interfund will have a Payment Status of Reversed. 

If a Request is created/approved that should instead be an Interfund, a workflow can be used to convert a Request Payment to an Interfund Grant. You can run the workflow from the Request Payment record. 

Please note, you need to run this workflow before the Request Payment is sent to accounting. If it has already been sent to accounting, the workflow will not process properly.

1. Choose the payment you’d like to convert from the Payments and Requirements table, then choose Flow from the Request Payment record toolbar:


2. Select Run Workflow “Convert to Interfund Grant”:
 

3. A popup will appear to confirm that you want to run the workflow, click OK. The workflow will run in the background to create an Interfund Grant record and pull in all the information from the Payment record. 

This process will:

• Add a note to the payment timeline stating it was converted to interfund
• Deactivate the payment
• Add a note to the request timeline stating it was converted to interfund
• Mark request special request status "canceled"