Revised 02/25/2026
Scholarship Tables in akoyaGO
Scholarship records in akoyaGO are used to manage foundation‑administered scholarship programs, enabling tracking of scholarship‑specific details such as eligibility requirements, conditions, and related data.
Accessing and Entering a New Scholarship
The Scholarships table can be accessed from the Grants Management area of akoyaGO:
To create a new Scholarship, click +New from the top navigation bar:
On the General tab, enter as much data as possible regarding this Scholarship:
Scholarship: Required text field; enter the Scholarship Name. Total Amount Available: Currency field to track Total Amount Available for this Scholarship. Please note this field is a free-text field and is not impacted or set by the optional related fund's Spendable Amount. Scholarship Contact: A lookup field to a Contact record. List the person whom you would contact related to this Scholarship (such as a fundholder) Requirements: List any requirements specific to this scholarship. For example, a scholarship is awarded to High School Seniors with a GPA of 3.5 or above. *Please note this is a free text field which allows you to easily pull "Requirements" into a view, but this field does not have any functionality related to GOapply automatching (which is instead determined by the Criteria defined below.) Renewable: Yes or No field; will default to No Max Renewable Years: For renewable scholarships, can track the maximum number of years for which this award can be renewed Terms of Award: List any terms of award for this scholarship. For example, to be used toward tuition, books, or other approved educational expenses, recipients must submit official proof of a minimum GPA six months after the award. Scholarship Note: Free text field for additional notes regarding this scholarship, such as history or restrictions. For example, established in memory of Mr. Joseph Smith, a dedicated golfer, the scholarship honors Mr. Smith's passion for the game while supporting students in pursuing their educational goals. Scholarship Committee: Lookup field to the Committees table; allows you to link a Scholarship to the specific committee responsible for selecting award recipients. Please note this is not related to Review Groups or GOapply Reviewer functionality.
GOapply Automatch Specific Fields: Scholarships can work with GOapply auto-match. If you are using the Scholarships table but not GOapply automatch, the following fields will be non-functional.
For more information on the GOapply Automatch Scholarship, please see: GOapply - Scholarship Automatching and GOapply Automatch Scholarship Requests - Start to Finish.
Opt In Enabled: This field works with GOapply automatch. For a specific Scholarship to be evaluated when using the automatch option in GOapply, set this to Yes. If you are utilizing GOapply Automatch and want a specific scholarship excluded, make sure to set this to No. Form Definition: Populates with a JSON file when a specific GOapply form is built for this scholarship with additional questions. This happens automatically after building a Scholarship Form in the Form Editor. GOapply Settings: Optional lookup field to the GOapply Settings record. If you have multiple GOapply sites and want this Scholarship limited to a specific site, set that here. Criteria Builder: Scholarship-specific criteria to be used with GOapply automatching to determine which students are eligible for a scholarship. For more information on building criteria, please see: GOapply - Scholarship Automatching. Form Editor Tab: Allows you to build Scholarship-specific questions (to be shown in GOapply) if certain scholarships require more information. For example, scholarship-specific essay questions.
For akoyaGO with accounting clients, a Scholarship can also be related to a Fund. To make a connection between a Scholarship record and a Fund, click on the dropdown arrow in the header of the Scholarship record and search for the fund that offers this Scholarship:
Requested Scholarships
Requested Scholarship records can be created and linked to a Request. This happens automatically with GOapply automatching.
Requested Scholarships track which scholarships a specific student is eligible for, has opted in or out of, or has been approved for. Because a Requested Scholarship record links a Scholarship and a Request, a Scholarship record is needed to utilize this functionality.
Below is an example of a Requested Scholarship. Note this is the linking record between a Scholarship and a specific Request, track information related to the specific student (such as the status reason):
From a Scholarship record, all related Requested Scholarships can be viewed from the Requested Scholarship tab:
This can be used to view past recipients and students currently eligible for Pending Requests. You can sort/filter this View as needed.
From a Scholarship record, all related Scholarship Payments can also be viewed. This is based on the Fund that can be set on the Scholarship record. You can sort/filter this View as needed: